The Rivette QUESTars Adventure Race Series

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FINAL DETAILS for 28 & 29 April 2012

The Quest Team are looking forward to welcoming all participants to the Q2 The Quest Challenge adventure race in Exmoor this coming weekend.

Do read the following information carefully and in particular the Event Timings and Race Format sections which you may wish to print out and bring with you. This will help you to prepare for the weekend.



 

Event Timings

Friday 27 April

1800 Event Base and campsite opens. Please give us the time we need to set up by not arriving earlier than this. 

2000 - 2130 Registration open. Come to the Front Desk in marquee to register and collect your team pack.

If travelling on Friday evening do aim to arrive before 2130 if at all possible. If you arrive after 2130 follow signage to the car park and to the camping area and register on Saturday morning.

There is plenty of time to arrive on Saturday morning before the Event Briefing and the first Stage starts.

Saturday 28 April

0800 – 0850 Registration re-opens. Come to the Front Desk in marquee to register and collect your team pack.

0900 – 0920 Event Briefing

NOVICES

1000 – 1200 Stage 1 - mountain biking

Drive from Combe Sydenham to remote location (takes approx. 30 mins to drive there)

1400 – 1700 Stage 2 - trail running and kayaking

There are toilets, changing facilities and hot showers at the remote location which participants are welcome to use before and after Stage 2 if they wish.

Return to Combe Sydenham (or to your accommodation if staying elsewhere)

MASTERS 

1000 – 1800 Stage 1 & 2 (combined) mountain biking, trail running and kayaking

NOVICES & MASTERS

1930 – 2000 Front Desk open in the marquee for any questions about Stage 3 or queries about Stage 1 & 2 results

2030 – 2200 Stage 3 - night orienteering & an activity

Sunday 29 April

0830 – 0900 Front Desk open in the marquee for any questions about Stage 4 or queries about Stage 3 results

0930 – 1330 Stage 4 - mountain biking, trail running & a few activities

1400 Prize Giving

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Directions & Event Base

This Q2 The Quest Challenge adventure race is based at Combe Sydenham Country Park, Monksilver, Taunton, Somerset TA4 4JG. View on Google Maps

Quest signage and Quest marshals will direct you where to park. Do look out for and follow the Quest signs.

The Camping facilities are basic. There is no mains water in the event field so please do bring with you as much water as you can if possible. There will be portaloos but there are no showers on site.

There will be a marquee for Registration, the Event Briefing, Q&A sessions before Stages 3 & 4 and the Prize Giving.

Also throughout the weekend 'Nickie's Griddle' will be providing hot meals and drinks and a variety of refreshments which you can purchase.

All Stages start and finish from the Event Base apart from Stage 2 for Novices.

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Accommodation / Camping

Those wishing to camp can do so at the event base on both Friday and Saturday night. You will need to bring your own camping equipment i.e. tent, sleeping bag, sleeping mat etc. There will be onsite catering facilities provided by 'Nickie's Griddle' throughout the weekend so you don’t need to bring cooking equipment unless you want to.

If you are accompanied by supporters and spectators they are welcome to camp at the event base too. A payment of £3 per non participant per night is payable at Registration.

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Event Catering

'Nickie's Griddle' will be attending the event and providing a range of hot and cold food and drinks throughout the weekend from 1800 on Friday evening onwards. Some of the sorts of things that we have been told will be available are:

  • Homemade burger served with bacon and cheese (e.g. Friday evening)
  • Pan fried chicken served with rice and peppers (e.g. Saturday evening)
  • Porridge (e.g. Saturday & Sunday mornings)
  • Cooked Breakfast / Bacon rolls (e.g. Saturday & Sunday mornings)
  • Packed lunch (e.g. Saturday lunch for Masters)
  • Pasta Dish (e.g. Saturday lunch for Novices)

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Race Format

Do read this section carefully so that you come to the event fully prepared. You can download a copy of the Race Format to print here.

 

Multi Stage Format 

  • Q2 is divided into a number of Stages. These are summarised in a table here.
  • Each Stage of Q2 will be slightly different. Stage Notes briefly describe the format of each Stage. Stage Notes for Stage 1 are collected when you start that Stage on Saturday morning. Stage Notes for subsequent stages are issued at the end of the previous Stage. This gives you time between Stages to review how the next Stage works and to plan accordingly.
  • An Event Briefing for all team members precedes Stage 1 at 0900 hours. Advice and assistance can be obtained from the Front Desk in the marquee before Stages 3 & 4 (see timings section).
  • Stage Notes include a list of Checkpoint Descriptions for that Stage and their value. These are printed on A5 waterproof paper. The Stage Notes for Stage 2 are printed on the back of those for Stage 1.

Stage Maps, rights of way and out of bounds

  • Maps for stage 1 & 2 are issued in advance at Registration. Stage Maps for all subsequent Stages are issued at the Start of each Stage.
  • Waterproof Stage Maps are pre-printed with Checkpoints for that Stage. All Stages use digital extracts of 1:25,000 Ordnance Survey maps. Familiarise yourselves with how public rights of way are shown on these maps and ensure you know which public rights of way you may and may not cycle on. It's highly recommended that you review the Navigation section of the Questars Race Preparation page here.
  • Each team has one Stage Map for each Stage. For those that have pre purchased extra maps: extra maps for Stage 1 & 2 will be in your team pack; extra maps for subsequent stages will be handed out to you at the Start providing you are in the appropriate start lane. If you require extra maps and have not pre purchased them ask at Registration whether any are available.
  • Outside of Combe Sydenham Country Park, you must remain on formed tracks to avoid disturbing ground nesting birds. Consult your Stage Maps carefully as in some forested areas it is possible to go off designated public rights of way. You must remain on public rights of way everywhere else. 
  • Out of bounds are marked by red hatched areas on Stage Maps.
  • Only the Stage Maps provided may be used during Stages.

Checkpoints and Activity Points

  • Stages comprise optional Checkpoints (CPs) and sometimes optional Activity Points (APs). CPs are unmanned and designated with EMIT control boxes. APs are manned by Quest.
  • Both CPs and APs can be visited in any order. 
  • You must visit at least one CP for each discipline (i.e. run, bike or kayak) in each Stage to avoid a 100 point penalty
  • At each AP is an optional activity. You can earn points by completing the activity correctly. 
  • If you do complete the activity correctly, record this with the Quest marshal on their EMIT control to earn the points detailed in the Stage Notes.
  • There are no ‘dummy’ Checkpoints. All CPs and APs detailed on Stage Notes exist.
  • Some other EMIT control boxes may be found whilst on a Stage. If it doesn’t feature in your Stage Notes it is not part of that Stage so just ignore it.
  • Water will be available at the Finish after each stage, at the Transition Point(s) during each stage.

Kayaking

  • Each team has been allocated a kayak time slot for Saturday. Look at the team list to find out which kayak time slot you are in and make a note of it.
  • You may only kayak during your allocated kayak time slot.
  • You do not have to start kayaking at the start of your allocated time slot but you must be off the water before the end of your allocated time slot to avoid a 50 point penalty.
  • If you wish to use all your time on the water it’s a good idea to get to the kayak transition point in good time so that you get yourself ready to go onto the water before your allocated time slot.
  • When you arrive at the kayak transition point put on a buoyancy aid that fits you and do it up before picking up a paddle and a kayak. 
  • Record your time onto the water with your EMIT card and again when you come off the water.

Scoring

  • At Registration you will be given your Team Pack for the whole event. Your Team Pack contains one team number and a one EMIT scoring card. One member from each team should clearly display their team number on their front during each stage. 
  • Retain your EMIT card throughout the event downloading its data at the end of each Stage and returning it to Quest at the end of the last Stage. Do ensure you keep it secure. String will be provided to attach it to one team member.
  • The exact nature of the Start procedure and how to use the EMIT electronic scoring card will be explained fully at the Event Briefing. Below is a summary:
  • Just ahead of the start of each stage: the team member clearly displaying their team number joins the start lanes ahead of the Stage Start together with their teams EMIT card; other team members wait in the Start Enclosure / Bike Depot. 
  • At the Start the one team member with the EMIT card uses it to start their race time, then collects either a Stage Map or Stage Notes (see Stage Summary) and then joins the rest of their team members in the Start Enclosure / Bike Depot.
  • There are penalties for starting a Stage late. If a team is not ready in position at the Stage Start a penalty of 10 points is incurred or 25 points if beyond 5 minutes of the Start. 
  • Teams must stay together throughout each Stage - which means within a maximum distance of 20 metres of each other.
  • Teams must record their time at the Finish with their EMIT card once all team members have crossed the Finish line. Proceed directly to the Download station to download the information from your EMIT card and receive a print out of your split times.
  • Stage Scores will be published after each Stage.
  • Overall Scores will be published after the Event Prize Giving.
  • The Stage winner is the team with the highest number of points accumulated. Teams with the same number of points are ranked by their elapsed time.
  • Overall results are the accumulation of Stage scores and times.
  • The Event Director’s decision is final.
  • There are two categories of teams – Masters for more experienced adventure racers and Novices. There are three classes of teams (Ladies, Mens and Mixed) within each category.
  • Penalties are incurred if teams take longer than the Stage Time. Masters lose 5 points and Novices 2 points for each minute (or part thereof) over Stage Time.

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Kit & Race Preparation

It looks like it is going to be wet at some point during the weekend and as you will have seen recently, even the showers can be particularly heavy, so do bring adequate and appropriate wet weather clothing - you'll enjoy it a lot more if you are properly equipped!

You’ll need all your usual adventure racing kit including various changes of competition clothing plus a fully serviced mountain bike. Do bring a security device for your bike to secure it.

A pen which will write on waterpoof paper is required by each team for some of the activities. These can be purchased from the Enquiries Desk.

The kayaking will be on a large reservoir. Paddles, bouyancy aids and kayaks are provided.

The water is still very cold at this time of year so it is important all competitors wear appropriate clothing while kayaking that will protect them against the cold should they end up in the water.

Participants are therefore advised to bring and wear wetsuits if they have them. Masters participants who want their wetsuit transported to the kayak transition should put their wetsuit in a bag and hand this to us at Registration.

Participants who don't have wetsuits should wear long sleeve thermal tops and bottoms underneath what they would normally wear.

Masters participants will cycle to a remote transition from where they will visit other checkpoints on foot. Masters may therefore wish to carry different footwear with them for this. No personal kit other than wetsuits will be transported to remote transition points for you.

A useful checklist of things to bring can be found midway down this page here. As there is a night stage in Q2 you’ll also need a good head torch and some spare batteries.

It’s a good idea to get all your racing clothing and kit sorted out well in advance of the weekend so that you know you have everything you’ll need. Many teams find it useful to have their kit in a large plastic kit box with lid that can be placed in transition areas to aid quick transitions between different disciplines.

Reviewing the useful advice on the Questars Race Preparation page ahead of the weekend will assist.

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Hints & Tips

  • Do ensure all your team mates have read and acted upon this information
  • It's recommended that you print out and bring with you the Race Format and Stage Summary to refer to at the event
  • Give yourself enough time to get everything together that you’ll need well ahead of the weekend
  • Brush up on your navigation skills and know how public rights of way are depicted on OS maps
  • A compass with a base plate may be useful to complete some Challenges.
  • A map pen will also be useful. These can be purchased from the Enquiries Desk.
  • Stage Maps are pre-printed with the location of Checkpoints but familiarising yourself with 1:25,000 ordnance survey maps would be beneficial.
  • Do get to the Start in good time before each Stage as there are penalties for late starters
  • Don’t forget to pick up the next Stage Notes as you Finish each Stage. Do review these carefully
  • Do consult with the Quest team at the Enquiries Desk if you need any advice or have any questions prior to the Start of each Stage

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Team List

Teams are grouped into three classes within each of the two categories of Masters and Novices.

Do make a note of your team number and kayak slot group from the team list.

If you have any team changes just let Quest know on the day at Registration.

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